Verification of Identity

To minimise the possibility of fraud, parties to property transactions must undergo a process to verify their identity. The process involves a face-to-face in-person interview at which particular ID documents are produced. Prospect Conveyancing must certify on the document lodged with the Lands Titles Office that the verification process has been complied with.

This Information Sheet sets out important information relating to the verification of identity process.

Who may perform the verification of identity?

The face-to-face in-person interview may be performed by Prospect Conveyancing or a person appointed by us as an Agent to undertake the verification on our behalf.

If you cannot attend Prospect Conveyancing's office to perform the verification interview, Prospect Conveyancing can arrange for the interview to be conducted at your local Australia Post office. Alternatively, we can arrange for an Agent to attend your home during or outside of business hours.

Please contact Prospect Conveyancing to obtain the appropriate forms and ascertain the fees involved with an out-of-office interview.

What is the verification process?

All persons must have their identity verified if they are a party to a property transaction. This includes a person who is acting on behalf of an incorporated body, under a power of attorney, and a company director and/or secretary.
The verification process involves you attending a face-to-face in-person interview. At that interview, you must produce the documents set out below to verify that you are the person you purport to be. You must produce –

  • the highest category of documents possible, and
  • all documents from that Category.

The various Categories of Documents are set out below. The person conducting the interview is required to take copies of these documents.

Phone
(08) 8410 0855

Fax
(08) 8410 0866

Address
48 Prospect Road Prospect SA 5082

 

Australian citizen or resident

Category 1

ONE of the following

  • Australian Passport
  • Foreign passport including an Australian resident visa label

AND

ONE of the following

  • Australian Drivers Licence
  • Proof of Age Card (issued by a state or territory)

AND (if required)
Change of Name*

  • Marriage certificate
  • Change of name certificate
Category 2  

ONE of the following

  • Australian drivers Licence
  • Proof of age card / Photo card (issued by a state or territory)

AND

ONE of the following

  • Full birth certificate
  • Citizenship Certificate

AND

ONE of the following

  • Medicare card
  • Centrelink card
  • DVA card

AND (if required)
Change of Name*

  • Marriage certificate
  • Change of name certificate
Category 3  

ONE of the following

  • Australian drivers Licence
  • Proof of age card / Photo card (issued by a state or territory)

AND

ONE of the following

  • Full birth certificate
  • Citizenship Certificate

AND

ONE of the following

  • Medicare card
  • Centrelink card
  • DVA card

AND (if required)
Change of Name*

  • Marriage certificate
  • Change of name certificate
Category 4(a)#  
  • Declaration of Identity (issued in the last 3 months)

 


AND

ONE of the following

  • Full birth certificate
  • Citizenship Certificate

AND

ONE of the following

  • Medicare card
  • Centrelink card
  • DVA card

AND (if required)
Change of Name*

  • Marriage certificate
  • Change of name certificate


Non-Australian citizen or resident

Category 5  
  • Foreign Passport

AND

ONE of the following
(a) Australian/foreign drivers licence or proof of age card
OR
(b) Full birth certificate

AND

ONE of the following

  • Medicare card
  • Centrelink card
  • DVA card
  • Foreign government issued identity document

AND (if required)
Change of Name*

  • Marriage certificate
  • Change of name certificate

* Must be issued by the registry of Births, Deaths and Marriages. Documents issued by a celebrant are not acceptable.

 

Persons unable to produce a passport, driver’s licence or proof of age card (Category 4 (a) #)

Few people are unable to produce a passport, driver’s licence or form of photographic proof of age card.
If you cannot produce one of these documents, you need to be accompanied by some-one (called a Declarant) who can identify you. Please contact Prospect Conveyancing immediately for further information on this process to avoid any potential delays in settlement.

Verification of identity overseas

A verification of identity undertaken outside Australia and its territories must be performed by –

  • an Australian Consular Officer or Australian Diplomatic Officer, or
  • for members of the Australian Defence Force, a Competent Officer under the Defence Force Regulations 1952 (Cwth).

Please contact Prospect Conveyancing for the appropriate instructions and forms in relation to an overseas verification interview.

Any questions?

Prospect Conveyancing is able to answer questions about the verification of identity process. Promptly ask any questions to avoid delays, particularly if you cannot satisfy any requirements.